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Florida Gulf Coast University

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Procurement Services

Approval Process


All moves are to have prior approval of the Dean or Director to initiating such action(s). No after the fact approvals, except for reimbursements, will be made under any circumstances. Reimbursements are paid to the employee only for moving of household goods. All expenses paid by the University will be reported to the Internal Revenue Service (IRS), for informational purposes only. The amount that will be paid for any move is negotiated during the hiring process.

Please also note the following:

  1. Moves must not exceed a net weight of 15,000 lbs.
  2. Moves in excess of 15,000 lbs., or expenses paid by the University, beyond the approved monetary amount, must have the review and approval of the appropriate Vice President, 
  3. No formal commitment shall be made to expend funds unless advanced approval has been obtained.

Confusing or conflicting language in the Letter of Offer? Review the letter of offer for language that suggests the University will reimburse or pay for moving expenses, change that language to "will provide household moving services". Many of our new employees have experienced the moving process at other institutions and apply that procedure before asking for clarification. Unfortunately, at the prospect of "having to start the process all over", the result has frustrated new employees.

All questions regarding this process should be directed to the Office of Procurement Services at 239-590-1130 as soon as possible.