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Lutgert College of Business

Lutgert College of Business

COB Handbook - New Faculty Employment Process


New Faculty Employment Process
Department Secretary Responsibilities

  • Contact your new Department faculty (via letter, phone or e-mail), and set up an appointment with them.
  • Make sure they provide official transcripts to the Office of Academic Affairs. They should be sent to:

Florida Gulf Coast University
Office of Academic Affairs
10501 FGCU Blvd. South
Fort Myers, FL 33965-6565

  • Make sure complete Payroll “Sign On” in Human Resources.
  • Place a request with the College Business Manager to have an e-mail account established.
  • Show them where to find the Academic Calendar, Holiday Schedule, Payroll information, and LCOB Faculty/Staff Handbook.
  • Have the Business Manager of the College provide them with a podium key and office key.
  • Have them contact Instructional Technology to schedule podium training, and make other appointments related to on-campus IT facilities and resources.
  • Supply clerical support for course syllabi, course documentation, exams, etc. (if needed.)
  • Submit textbook orders to the bookstore's website.
  • Order desk copies for the department and for the new faculty.
  • Supply a list of contacts and phone numbers for the COB and other University department(s) such as:
    • Instructional Technology (re: training, web development, course syllabi, etc.)
    • Computer Services (re: technical support, hardware and software)
    • Police Department (re: parking, opening classrooms, security issues, etc.)
    • Physical Plant (re: air conditioner)
  • Arrange for Business Cards.
  • Make sure they have received instructions and PIN for GulfLine.
  • Get a card key to the classrooms from the College Business Manager.
  • E-mail the following information to Business Operations (
    • Employee's e-mail address
    • Employee's UIN
    • Index Number to which copies should be charged

New Faculty Responsibilities

  • Send Official Transcripts to:

Florida Gulf Coast University
Office of Academic Affairs
10501 FGCU Blvd. South
Fort Myers, Fl. 33965-6565

  • The Human Resources Department has a schedule for new employee “Sign-On”. You don’t have to make an appointment, just attend one of the sessions.
  • Contact Academic and Media Technology Services (AMTS) at 590-7082, or online to set up training sessions on equipment resources which include:
    • Learning to use the Classroom Podium
    • Creating An On-Line Syllabus
    • Learning to use the ANGEL Course Management System
  • Meet with your Department Chair to get assistance in preparing your Professional Development Plan (PDP), Faculty Activity Report (FAR), as well as your Faculty Assignment Form (FAF). See Performance Reviews in this section of the Handbook.
  • Send electronic copy of course syllabus (for each of your sections) to LCOB Webmaster (
  • Supply copies of the following to the Department Secretary:
    • Office Hours or Schedule of availability (for each semester you teach at FGCU).
    • Textbook order of all textbooks students will need for each class you are teaching each semester (approval at the discretion of the Department's Chair)
  • Review the FGCU Faculty Handbook. PDF
  • Review LCOB Faculty & Staff Handbook
    Note: if you are viewing this page on line, you ARE reviewing the handbook.
  • The LCOB Business Manager will set up an e-mail account for you, you will get a user ID and a sign-on password.
  • Obtain a Podium Key from the Business Manager.
  • Obtain an office Key (must wait to receive notification by e-mail that the key is ready at the Campus Support Complex Room # 30.
  • If you are teaching in a podium classroom, you need to obtain a card key from the College Business Manager.
  • Purchase a Parking Decal as soon as you are confirmed as New Professor Campus Police & Safety is located in the Campus Support Complex. See the Parking Services website for more information.
  • Obtain an ID Card at the Eagle ID Card office, Student Union. (More information at the Eagle ID website.)
  • Let your Department Secretary know if you need Desk Copies of the textbook(s) you are going to use.