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Office of Student Conduct

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Procedure for reporting and resolving suspected academic integrity violations:

1. When faculty suspect a student has committed an academic integrity violation, they must contact the Dean of Students' Officewith the student’s name and University Identification Number (UIN) to determine if the student has a prior academic dishonesty history. Only emails sent from the faculty’s University email account will be accepted.   Faculty may also wish to talk to your department chair to review these allegations.

a)  The faculty member has the authority to adjudicate first offense violations of academic dishonesty and impose a grade penalty. However, all students have a right to an Academic Integrity Committee hearing and will not be penalized for choosing to resolve the matter in this way.

b)  Second offenses must be referred to the Dean of Students Office for adjudication through a Committee hearing.

c)  The faculty member may refer any alleged violation that is egregious to the Dean of Students' Office to adjudicate through a Committee hearing, even if it is a first offense.

2.  The faculty member of record in the class must meet with the student to inform them of the allegations against the student and consider any information the student provides regarding the incident. This meeting can be in person, by email or through other electronic means, such as Canvas.  If the faculty member is adjudicating a first offense and the student accepts responsibility for the academic dishonesty, the student will receive an academic sanction determined by the faculty member of record, which may include a failing grade in the class. In concert with this meeting, the faculty member completes the Faculty Referral/Summary Adjudication form and the student completes the Student Responsibility form.

Faculty Referral/Summary Adjudication forms are available online at:https://publicdocs.maxient.com/reportingform.php?FloridaGulfCoastUniv&layout_id=3

Student Responsibility forms are available online at: https://cm.maxient.com/reportingform.php?FloridaGulfCoastUniv&layout_id=14.

The completed Faculty Referral/Summary Adjudication form and Student Responsibility form are then submitted to the Dean of Students' Office to be included in the student’s conduct file.

3. After the faculty member of record meets with, and informs, the student of the allegation(s)  against them, if the student denies responsibility for the actions, has a prior finding of responsibility or the allegations are egregious, the matter is referred to the Dean of Students’ Office to coordinate the hearing process through a Committee hearing.

4. The faculty member of record in the class informs the student(s) that they have been submitted by direct faculty referral for a suspected academic integrity violation to the Dean of Students' Office for investigation of the allegation and to coordinate the hearing process.

5. The Dean of Students' Office will email the accused student a Notice of Charge and provide an opportunity for the accused student to meet with the Coordinator for Student Conduct to review the Academic Integrity Process and the documentation that is the basis of the allegation(s) against them, in the Dean of Students' Office, Cohen Center, Room 288, 239-590-7900.

The Academic Integrity Committee will hear the case and make a determination of whether there is a preponderance of information to find the student “responsible” for academic dishonesty. If the student is determined to be “responsible” for academic dishonesty, the committee will recommend a disciplinary sanction, which may include expulsion.

6. The Dean of Students will review the decision of the Academic Integrity Committee, make the final determination, and provide written notice of the determination to the student and faculty of record. The final determination will include the basis for the determination and if the determination of the Dean of Students is different from the recommendation of the Committee, then the reasons of those differences will be included in the written decision.

7. After the determination by the Academic Integrity Committee, the faculty of record will assign the student a final grade (which may include a failing course grade).  Though the faculty of record assigns the final grade, the Committee may recommend sanctions involving a grade penalty for consideration. The faculty member may then, if necessary, process the appropriate grade change with the Registrar’s Office.

IMPORTANT NOTES:

The Charged Student may inspect any available information presented in support of the charges and take notes prior to the hearing with the faculty member or the Academic Integrity Committee.

Students who are being investigated for academic dishonesty may withdraw from the class in question while under investigation however if they are found responsible for a violation, they would be restored to the roster following the hearing process. Faculty must communicate with the student if they are re-enrolled in your course. Any student found in violation will have a hold placed on their account to prevent them from dropping the course after a finding of responsible. It is important that faculty explain this process to students who are accused of academic dishonesty.

According to the Academic Catalog, students may not use grade forgiveness for any course in which they received an academic dishonesty penalty and will not be able to drop/withdraw from the course.